Reserve a Meeting Room
Booking Policy
Our conference rooms and venues are available to non-profit groups free of charge. Commercial activities including the promotion or sale of items or services, soliciting, or non-PWCPL fundraising are prohibited. No showers or parties may be scheduled.
With the exception of alcoholic beverages, food and drink are allowed in the rooms. No food may be delivered to the branches and you must clean up after yourselves.
Please notify 24 hours in advance of cancellations. Failure to show up at scheduled meetings without notification may result in loss of privileges.
The Library doesn’t endorse or support the beliefs or actions of any groups or individuals that use the meeting rooms.
The full meeting-room policy regarding room scheduling can be found here.
Calendar
All meetings booked in our public rooms will be posted in our online meeting room schedules and sent to local news media unless otherwise requested.
Self-Service Booking
All rooms can be booked 7 days in advance. If your event requires more time than the selections provided, check that all the needed time slots are available, then book multiple blocks. Please reserve extra time if you need additional set-up or clean-up time for your meeting.
How To Use the Online Form:
On the booking page, click “Switch Location” to toggle between Emerson and South branches. Select the room you’d like to reserve. Then choose the numbers of hours you’ll need the room and click in the box in the corner. You’ll then see which days are available. Continue selecting time slots and enter your contact details. Your request will be reviewed and please note that your reservation is not complete until you receive confirmation.
Call or Email to Reserve Room:
If you’d prefer to speak with our staff about reserving the rooms, please call 304-420-4587 at Emerson or 304-428-7041 at South for assistance.
You can also email your reservation request (specify date, time, and size of group along with your contact information) to parkwoodref@gmail.com at Emerson or yoursouthlibrary@gmail.com at South. The reservation is not complete until you receive confirmation.
Emerson Meeting Room Schedule
Summers Auditorium = blue • Board Room = green • Small Conference Room = red • Foyer = orange
Young Reader’s Room = purple
Summers Auditorium
Summer’s Auditorium can hold up to 55 attendees.
The most common seating arrangement layouts are shown below (click to enlarge). Please designate A, B, C, or D as your preference in the Notes field of the booking form.
Board Room
Board Room seats 16 attendees.
Small Conference Room
The Small Conference Room seats 4 -5 attendees.
South Meeting Room Schedule
South Meeting Room
The South meeting room can hold up to 25 attendees.
Due to limited space, we ask that groups only schedule one meeting at a time.
Walk-in use of the study room (not shown) is welcomed as long as the space is available at time of sign-up. Study room usage is limited to two hours.
